During the meeting the leader determines the climate of the meeting.

C. During the meeting the leader determines the climate of the meeting. It
should be open and friendly, and should encourage an open discussion of
problems and possible solutions.
Introductory elements:
 Membership (optional)
 Apologies for absence
 Minutes of the last meeting
 Matters arising
The business of the meeting:
Agenda items should be discussed in a way that each participant has an
opportunity and enough time to contribute.
A respected member of the group or a secretary should take the minutes
during the meeting.
If more information is needed to solve a problem, the group should
decide on a specific course of action. One individual or a group of
several participants may volunteer to collect the necessary data. This
should then be listed as an action item.
Conclusion of the meeting: Before ending the meeting, the leader
should make sure that all the agenda items have been adequately
covered and decisions have been made where necessary. The
conference leader should take the last few minutes to summarize the
meeting activities.
Closing formalities:
 A.O.B.
 Date of the next meeting (if applicable)