Short Reports:

Summary
Short Reports:

1. Short reports facilitate decision making in business.
2. The information presented in a short report should be clear and concise.
3. Periodic reports are submitted on a routine basis. They may be completed daily,
weekly, monthly, quarterly, or annually.
4. Headings facilitate the reading of periodic reports.
5. Forms for easy fill-in are sometimes used for periodic reports.
6. More and more periodic reports are computer-generated.
7. The formal short report format: Title, Terms of Reference, Procedure, Findings,
Conclusions, and Recommendations (if required).
8. The informal short report format: Title, Background, Findings, Conclusion.
9. Memos are the universal method of documenting important information quickly
and concisely.
10. The format for memos begins with a standard four-part heading: „To:‟, „From:‟,
„Subject:‟, „Date:‟.
11. The subject line of a memo usually replaces the introductory paragraph.
12. Memos are used to confirm assignments, record minutes, document information
for file purposes, fix responsibility, transmit information, and record items for
completion (action items).