Explain clearly the advantages of a formal communication. (November-2008)

Question 4
Explain clearly the advantages of a formal communication. (November-2008)
Answer
Advantages of a formal communication:

Law, Ethics and Communication
8.4
Communication is the principal means by which members of an organization work
together. It helps to bind them together, enabling them to react to and influence each
other.
Formal communication:- A formal communication flows along prescribed channels which
all organizational members desirous of communicating with one another are obliged to
follow. Every organization has a built in hierarchal system that can he compared to a
pyramid. It can, therefore, be understood that communication normally flows top
downwards. But it is not always so. Communication in an organization is multidimensional
and multidirectional.
Advantages of formal communication:
(a) The formal channels account for most of the effectiveness of communication.
Therefore, a great care has to he taken in sending across any letter or report through
the proper formal channels.
(b) Formal channels cover an ever – widening distance as organization grows. Through
them, it is easier to reach out to the branches of an organization spread far and wide.
(c) Formal channels, because of their tendency to filter information, keep the higher
level managers from bogged down.
(d) Formal channels of communication consolidate the organization and satisfy the
people in managerial position.