I. TERMS OF REFERENCE

I. TERMS OF REFERENCE

The purpose and scope of the report. This section may sometimes be called „In troduction‟
and may include the details set above under „Title‟; the title then would give only the
subject of the report.
II. PROCEDURE or METHOD
This outlines the steps taken in the investigation, collection of data, etc. For example,
telephone calls or visits made, documents consulted, computations or analyses made, etc.,
should be briefly described, and the names of other people involved mentioned.
III. FINDINGS
Information itself is set out, with appropriate headings and subheadings, if the report
covers more than one topic. Organization: as with a letter or memorandum, the content
should be complete, concise, and clearly structured in any relevant logical order of
development.
IV. CONCLUSIONS
This section allows for a summary of main findings (if the report is complex and
lengthy). For a simpler report it may include action taken or decisions reached or the
overall „message‟ of the report.
V. RECOMMENDATIONS
(if stipulated by the terms of reference)
The Sort Informal Report is used for less complex information, so the structure of the
short informal report is also less complex, without any elaborate referencing and layout.
There are usually three main sections, each of which may be headed in a way appropriate
to the context in which report is written.
TITLE
1.Background/Introduction/Situation
2.Findings/Analysis of Situation
3.Action/Solution/Conclusion