SHORT INFORMAL REPORT

SHORT INFORMAL REPORT

TITLE: Again, the subject title, „to‟, „from‟, „date‟, and „reference‟ (if necessary) should
be provided, perhaps in the memo format.
1.Background or Introduction or Situation: this sets the context of the report, i.e. its
purpose and any other relevant details. This section may also contain the equivalent of
„terms of reference‟ and „procedure‟ („method‟).
2.Findings, or Analysis of the Situation: the detailed information gathered is set out in
well structured paragraphs. Subheadings may be unnecessary in the short informal report.
3.Action or Solution or Conclusion: the main findings should be summarized and
conclusions drawn, together with a note of the outcome of events, or action required, or
recommendations with regard to solutions sought.
The Memorandum Report: In informal reporting situations within an organization, the
„short informal report‟ may well be presented in A4 memo format, which incorporates
title headings and allows flexibility.