ordinary business. Draft a notice

Question 18
ABC Ltd. wants to hold its Annual General Meeting on 15th December, 2008 to discuss the
matters relating to ordinary business. Draft a notice along with notes in brief for calling
annual general meeting of its shareholders. (November-2008)
Answer
Draft of notice for calling annual general meeting:
                                                             Notice
Notice is hereby given that the 3rd annual general meeting of the ABC Ltd. will be held on Friday,
the 15th of December, 2008, at the registered office of the company at 123, tower complex,
Lucknow Distt. Lucknow (U.P.) at 11.00 a.m. to transact the following ordinary business:
1. To receive, consider and adopt the audited balance sheet of the company as on 31st
march 2008 and the profit and loss account for the year ended on the date auditor’s
and director’s reports there on.
2. To declare dividend for the year ending 31st March 2008.
3. To appoint a director in place of Mr. A.V. Kamath, Who retires by rotation and being
eligible, offers himself for re-appointment.
4. To appoint a director in place of Mr. J.K. Smith, Who retires by rotation and being
eligible, offers himself for reappointment.
5. To appoint statutory auditors of the company and fix their remuneration.


Regd. Office                                                                  For and on behalf of Board of Directors.
123, Tower complex
Distt. Lucknow (U.P.)                                                                                   Sd.
Dated: Oct. 15, 2008                                                                     Chairman of the meeting



Notes:
* A members entitled to attend and vote is entitled to appoint a proxy to attend and vote
instead of himself and the proxy need not be a member of the company.
 The register of members and the shares transfer banks of the company will remain
closed from 7th day of December 2008 to 15th day of December 2008, both days
inclusive.
 Members are requested to notify immediately change of address, if any, to the
company’s registered office. While communicating to the company, please quote
folio number.
 Shareholders desirous of answering any information concerning the accounts the
accounts and operations of the company are requested to address their questions
to the company’s head office, so as to reach at least 5 day before the date of the
meeting so that information may be made available at the meeting to the best
extent possible.