Procedure During the Meeting

Procedure During the Meeting

A problem-solving meeting can have the following procedure.
1. Beginning with an Opening Statement:
A neutral opening statement form the chairperson can get the session of a positive note. This
opening may be a statement of the problem, quotation, purpose peer ode of meeting suggestion
of issues etc.
2. Stimulating Discussion:
Involving all members in a discussion is central to leader responsibilities. Asking question
providing information using visual aid etc.
3. Understanding the role of participant:
There are several classifications of participants. The chairperson should know them and treat
them accordingly. There are some participants who are called silent members, the chairperson
should stimulate him to participate. There may be some know all so they should be asked to
justify their statement. There may be some persons who go on talking. The leader must
interrupt him at the pause of her his speech.
4. Interpreting Date for Solution Evolution:
After all options are before the group, it is the time to evaluate. The leader avoids imposing his
own opinion but encourage consideration of advantage and disadvantage.
5. Stating Major Conclusion and Plan of Action:
This step may be in the following way,
i. The major conclusion of the discussion should be summarized.
ii. Stating individuals who are responsible for specific action.
iii. Indicating by which time a task is to be completed.
iv. Extending thanks to the members for attending and completing the task.